Sota TMS
Smart Domestic Transportation Management Software for Logistics
Manage shipments, dispatch fleets, track drivers, upload PODs, and monitor GPS, costs, and SLAs—all within a single, integrated ERP platform.
The Challenges in Transport Management in Logistics
Is your business facing these bottlenecks?
Data Fragmentation
Shipment, vehicle, and driver data are scattered across Excel, Zalo, and paperwork.
Reactive Dispatching
Constantly calling drivers for updates, causing errors and poor resource optimization.
Lost Documentation
PODs and expense receipts easily go missing, delaying month-end reconciliation.
Financial Opacity
Hard to track exact profit/loss per shipment, trip, or subcontractor.
SotaTMS - From fragmented operations to a Centralized Transport Control Tower
SotaTMS helps dispatch teams reduce manual tasks, enables drivers to update statuses in real-time, and provides leadership with accurate data for fast decision-making.
Process automation
Reduce manual tasks, boost efficiency.
Intuitive dashboards
Support fast and accurate decision-making.
User-Friendly
Easy to deploy and scale as you grow.
Who is SotaTMS built for?
Built for businesses of all sizes, optimizing operations for every transport business.
Domestic logistics & Transport companies
Freight forwarders and carriers operating trucks and containers.
In-House fleet operators
Manufacturers and distributors managing their own internal fleets.
Hybrid & Subcontracting models
Businesses utilizing both internal fleets and outsourced carriers or owner-operators.
Core Features?
Digitizing workflows, optimizing resources, and ensuring financial transparency.
Sales Management
Centralize client data, automate freight quoting, and provide an online tracking portal for partners.
Operations Management
Digitize field operations via Driver App for instant status updates, POD uploads, and incident reporting.
Dispatch Management
Optimize routing with multi-stop planning and send automated dispatch orders directly to the Driver App.
Information Management
Comprehensively control vehicle profiles, driver data, subcontractor capacities, and contracts.
Finance & Business Management
Automate quoting, control trip expenses, and seamlessly manage invoicing and COD collections.
Advanced & Intuitive Analytics
Provide real-time dashboards and detailed P&L reports per shipment, route, or sales representative.
Customer Management
Elevate partner experience through centralized management and transparent tracking.
Diverse list management: Store and classify transport client groups in detail, from cargo owners and shippers to consignees.
Information digitization: Systematically manage core data including names, companies, emails, and contact addresses.
Interaction history tracking: Log all interaction history to better understand needs and boost customer satisfaction.
Task & Schedule planning: Efficiently manage daily schedules, reminders, and outstanding tasks to be executed.
Fleet Management
Comprehensively control your fleet and maximize vehicle utilization.
Vehicle profile digitization: Store detailed data on license plates, vehicle types, payloads, volumes, brands, and manufacturing years.
Qompliance & License management: Track and alert renewal deadlines for critical documents like registrations and operating permits.
Operation history tracking: Easily log and retrieve the detailed movement history of every vehicle in your fleet.
Real-time status updates: Precisely monitor vehicle status: available, assigned, en route, in maintenance, or inactive..
Subcontractor Management
Expand your transport network and optimize outsourced capacity through a professional partner management system.
Partner directory systematization: Store subcontractor lists, including company details, contact persons, and operating transport routes.
E-Contract management: Store digital attachments and track contract validity milestones and expiration dates.
Transparent expense reconciliation: Log dispatch history, control outsourced fleet costs, and automate payments via Credit Notes or SOA.
Quotation Management
Automate quoting workflows and control target profit margins for your sales team.
Flexible quoting: Centralize freight rate cards and quickly generate quotes based on routes or estimated volumes.
Automated profit calculation: Enter selling prices and let the system automatically calculate expected profit margins per order.
Multiple export formatst: Export professional quotations directly into Excel or PDF formats.
Direct email delivery: Forward quotations directly from the system to the client's email inbox.
Dispatch Management
An intelligent control center to optimize freight flows and maximize fleet utilization..
Multi-stop order management: Digitize order data and seamlessly support multi-pickup and multi-drop operations.
Smart load consolidation: Bulk-import orders from Excel and consolidate multiple client shipments onto a single trip..
Resource allocation: Assign vehicles, drivers, or subcontractors with automated alerts for scheduling conflicts..
Automated dispatch orders: Instantly push shipment and trip details directly to the Driver App.
Status monitoring: Track operational progress and automatically allocate revenues and costs per order.
Driver Mobile App
A real-time connectivity tool enabling drivers to digitize operational workflows right on their personal smartphones.
Dispatch order receipt: Receive instant notifications, view detailed routing, and update transit statuses.
Digital POD: Capture photos of cargo and signed delivery notes directly at the drop-off point.
Instant incident reporting: Log unforeseen events like breakdowns or accidents instantly with photo attachments.
On-the-road expense management: Update en-route expenses including fuel, tolls, and parking fees on the go.
Shipment Tracking
Ensure total transparency across all transit stages and proactively control risks in real-time.
Flexible tracking: Generate unique tracking IDs and secure links to monitor live cargo locations and statuses.
Automated updates: Automatically send real-time transit updates to clients' emails whenever changes occur.
Digital POD: Centralize electronic proofs of delivery and actual on-site shipment photos.
Incident management: Log unforeseen events (breakdowns, accidents, losses) with photos and videos from the field.
SLA reporting: Aggregate incident data and compare actual transit times against target performance.
COD & Advances
Strictly control cash flows from cash-on-delivery and advance payments, ensuring transparent and accurate reconciliation.
COD & Out-of-Pocket Expenses: COD & Out-of-Pocket Expenses.
Flexible reconciliation: Reconcile COD payments seamlessly by specific trip, driver, or date.
Cash advance workflows: Request, approve, and settle trip expense advances directly within the software.
Financial data synchronization: Automatically update COD and out-of-pocket collections into corresponding orders..
Revenue, Costs & Profits
Manage cash flows and optimize profit margins on every single journey.
Financial control: Accurately record revenues and operational costs including fuel, tolls, and parking fees.
Online expense approval: Drivers directly input en-route expenses with receipt photos right on the mobile app.
Profitability analysis: Automatically calculate profit margins by driver, vehicle type, client, and transport route.
Periodic financial reporting: Export regular P&L reports to closely monitor overall business performance.
Debit Notes / Reconciliation & Payments
Automate invoicing workflows and manage client and partner receivables accurately and quickly.
Debit Note management: Support creating and exporting professional Debit Notes.
SOA reconciliation: Automatically generate and export periodic Statement of Account (SOA) reports to manage client aging receivables.
Credit Note management: Create and export Credit Notes to ensure transparent partner payment processes.
Partner invoicing & payments: Aggregate partner SOAs directly from issued Credit Notes.
Transport Analytics & Reports
Provide a comprehensive view of operational and financial efficiency through an intuitive data system.
Profitability analysis: Track revenues, costs, and profit margins by individual sales rep, department, or client.
Performance metrics: Aggregate total trips, mileage, and average revenue generated per vehicle.
Intuitive dashboards: Monitor live shipment statuses and operational updates in real time..
Quality assessment: Compile comprehensive incident reports and target SLA compliance metrics.
Key benefits of Sota TMS
Maximize operational efficiency and optimize transport management on a single platform.
Operational optimization
Automate workflows, minimize manual errors, and slash order processing times.
Financial control
Transparently track costs and advances while maximizing profit margins per trip.
Service elevation
Provide real-time shipment visibility and instant digital proofs of delivery.
Intelligent management
Make precise, data-driven decisions based on intuitive, multi-dimensional reports.
Why Choose Us?
Extensive professional experience, industry-optimized design.
Experienced
in IT industry
20+ years of IT experience delivering reliable consulting and implementation services.
Innovative
Technology Stack
Automate processes, reduce manual work, save time, and cut operational costs.
Expert Training
& 24/7 Support
Dedicated experts ensure smooth onboarding, stable operation, and optimal performance.
Tailored Solutions
Custom-built solutions designed to fit your workflow and solve real business challenges.
Member of Leading Associations
We are committed to maintaining the highest standards by actively participating in the most prestigious logistics and technology organizations.
ERP Integration, Costs & Scalability
More than just trip management—SotaTMS connects transport operations with your ERP, costs, clients, and management reports.
Project management
Plan, track progress, and efficiently allocate project resources.
HR management
Automate recruitment, timekeeping, payroll, and employee records efficiently.
Fleet Management
Centralize vehicle profiles, driver tracking, operating costs, and fleet maintenance.
Ready to optimize your transport workflows
Register today to get expert consultation and experience SotaTMS for free!
2nd Floor, CIC Building, No. 2 Nguyen Thi Due, Yen Hoa Ward, Cau Giay District, Hanoi City, Vietnam
contact@sota-solutions.com
024 6295 4643